What is the mission of Impact 100 Redwood Circle?
Impact 100 Redwood Circle (RC) supports a resilient, sustainable, vibrant community in which individuals and groups flourish, and the special character of Sonoma County is preserved, celebrated, and supported.
How does it work?
Impact 100 RC comprises 100 or more women, each making an annual donation of $1,000. The members assess critical needs in our community, nominate worthy nonprofits for our grants. Our Impact and Community Grants committees thoroughly vet the organizations. We currently award one “Impact Grant” of $100,000 each year and additional smaller Community Grants as funding allows. All of the members vote to determine all grant awards for Impact 100 RC.
Impact 100 RC is hosted by the Community Foundation Sonoma County. All donations to Impact 100 RC are tax-deductible through the 501(c)(3) status of the Community Foundation.
What is the purpose of Impact 100 Redwood Circle?
- To engage women in philanthropy and collectively fund grants to nonprofit organizations in Sonoma County, selected through a competitive review process
- To formally educate women about the issues/needs within Sonoma County and about the nonprofit programs and initiatives working to address these needs
- To help local women leaders identify and develop opportunities for individual philanthropy and volunteer involvement
- To provide opportunities for women to network and socialize
How does the Community Foundation support Impact 100 Redwood Circle?
- Operating under the Foundation’s 501(c)(3) status ensures that Impact 100 RC legally complies with all non-profit rules and regulations and that all donations are tax-deductible. The Foundation has processes in place to ensure proper recording, management, and protection of donations. It conducts all necessary audits and provides all required insurance
- The Foundation does the bookkeeping for both the Impact Fund and the Impact 100 RC administrative expense fund, including issuing checks for all expenses
- The Foundation provides many additional administrative functions, including acknowledgments for donor tax deduction record-keeping and providing periodic reports regarding memberships and financial balances and activity
- The association of Impact 100 RC with the Community Foundation lends credibility to the community. The Community Foundation charges Impact 100 Redwood Circle approximately 1.5% of their assets annually to manage our funds and assets. This fee is lower than the Foundation’s usual fee and a very reasonable cost for the service level.
How much does it cost to join Impact 100 Redwood Circle?
- $1,000 per annual grant cycle. 100% of this donation goes into the Impact Grant fund and is tax-deductible
- An additional tax-deductible donation of $100. per year from each member covers administrative costs.
What is the deadline for joining?
- New members may join at any time. Membership is for 12 months with a 30 day grace period for renewal. Only members in good standing are eligible for voting on grants.
What if I can’t contribute $1,000 a year?
- Two women may donate $500 each (equaling $1,000) as a Dyad membership. An additional tax-deductible donation of $100 per year from each Dyad member covers administrative costs.
- Women find their own “partner” to form the dyad membership before joining.
- Dyad members share one vote in the Grant decision process.
What is the expected time commitment from members?
- Members of Impact 100 Redwood Circle can be involved in the organization as much or as little as they choose. Members may choose to serve on the Leadership Board or one of the committees, or simply participate through their donation and attendance at the annual membership meeting.
Can you explain what NextGen is and who is it for?
Click here for more information about NextGen.
LEADERSHIP and COMMITTEES
What is the leadership structure for Impact 100 Redwood Circle?
- Leadership Team – comprised of Executive Committee and Leadership Team – comprised of CoPresidents, Vice President Governance, Vice President Nominating, Treasurer, Secretary and Committee CoChairs
- Primary duties include:
- Strategic direction
- Policy setting
- Financial oversight
- Committee oversight
- Internal communications coordinator is responsible for maintaining the membership database/roster and coordination of communications to the Leadership Team, committee chairs, members, and prospective members.
- Impact 100 RC is hosted by the Community Foundation of Sonoma County. The organization does not need its own Articles of Incorporation or bylaws, as it operates under the Community Foundation’s umbrella, nor will Impact 100 RC require a legal governing board. The CoPresident and Treasurer serve as the primary liaisons to the Foundation.
What committees are there?
- Manages the Community Grant application and grant awarding and process
- Requests nominations for Community Grants from membership
- Sends Invitations to apply to nonprofits
- Screens all nominations for eligibility
- Sends invitations to Grant Writing Workshop
- Grant Writing workshop is given for those nominated and eligible
- Committee members read, rate, and select finalists
- After membership vote, Grant recipients announced and checks delivered by the committee
- Provides information about current community issues and challenges to support effective charitable giving
- Plans and presents quarterly ED TALKS
- Creates and maintains the website resource list
- Prepares newsletter articles on relevant topics
- Organizes about 3-5 member meetings per year, including the annual membership meeting and grant decision meeting
- Identify and secure meeting venue.
- Coordinate the event program with other committees
- Secure refreshments
- Set up and clean up the facility the day of the event
- Plan and implement periodic social/networking events
Impact Grant Committee
- Manage the Impact Grant application and grant awarding process
- Solicit nominations from the membership
- Solicit grant proposals from qualified nominees
- Establish criteria for evaluating grant applications
- Review all grant proposals and conduct site visits/interviews with semi-finalists
- Recommend three finalists for membership vote
- Manage the Impact Grant membership vote
- Partners with the winner of the Impact 100 RC Grant to support them in accomplishing those goals aligned with their accepted proposal.
- Keep Impact 100 RC membership informed of the winning agency’s activities as they progress towards completing the grant.
- Raise community visibility of both the winning agency and Impact 100 RC vis a vis the grant’s activities.
- Maintain contact with past grantees to learn about their programs and make Impact 100 RC membership aware of the organization’s current news and needs.
Marketing and Communications Committee
- Develop and maintain marketing materials
- Build awareness for the organization in the community
- Create and distribute all electronic member communications, including event registration, nominating forms, and ballots.
- Develop and maintain the Impact 100 Redwood Circle website (WordPress)
- Maintain social media presence on Facebook, Instagram, Twitter, and YouTube
- Create and publish a monthly electronic newsletter
- Take pictures and create videos for use in internal and external communications.
- Recruit, acknowledge, and welcome new members.
- Formulate strategies for member recruitment and retention
- Encourage existing members to renew their memberships annually.
- Assist members in finding meaningful ways to engage with and support Impact 100 RC
Oversees the recruitment and engagement of younger generations of women to Impact 100 to bring their experiences and voices to our Impact 100 circle.
- Recruit younger women to Impact100 through community outreach, cultivation, and events
- Support the engagement of younger members through a program of enriching and vibrant opportunities and activities
- Administer the NextGen Scholarship program
- Raise awareness within the Impact 100 membership about the need for age diversity
Oversees the planning, research, implementation, and support of technologies and tools that facilitate the objectives and operations of Impact 100 Redwood Circle.
- Maintain the Wild Apricot membership database
- Reconcile the Wild Apricot and Community Foundation member database
- Support the Leadership Team relative to Google Drive
- Maintain group email addresses
- Research and implement tools to support various Committee efforts: request forms to Marketing, voting, and polling, event RSVPs, website, reporting.
- Expand the use of Wild Apricot’s capabilities
- Grow the committee
- Manages the Community Grant application and grant awarding and process
EDUCATION and EVENTS
If I want to help with an event or activity but do not have time to join a committee, may I get involved that way?
Contact Us and let us know of your interest and availability. There are often tasks at an event that need to be done, and we welcome support.
If I want to know something about Impact 100RC, how do I make my interest known?
We want to make Impact 100 Redwood Circle as transparent as possible. Please use the Contact Us function on this website to reach us. We will direct your questions to the right person or committee to get the correct answer the fastest.
How are Impact Grant Awards decided?
- Impact Grant Nominations are solicited from all members in good standing. A member must nominate eligible nonprofits. The committee requests and reviews proposals submitted by nonprofits. The selection process includes a Letter of Intent, Full Proposal Application, Question and Answer session, and, for the three finalists, a presentation to all Impact 100 Redwood Circle members.
- The three finalists present their proposals at the annual membership meeting.
- The full membership votes for the Impact Grant Award recipient at the annual membership meeting
Who serves on the Impact Grant Committee?
- Any member of Impact 100 Redwood Circle may serve on the Grant Committee.
- It is important to have broad membership representation on the Impact Grant Committee due to its primary role in the selection process. Committee size may range from 10-20 members to meet this goal.
- Members interested in serving on the Impact Grant committee may indicate their interest to a Leadership Team member or by submitting the Contact Us form.
What types of organizations are eligible to be nominated for a Grant?
- Tax-exempt under IRS code section 501(c)(3) and registered with the Registry of Charitable Trusts, State of California Department of Justice
- Non-discriminatory based on race, gender, sexual identification or orientation, national origin, or immigration status
- Operating within the following focus areas:
- Arts and Culture
- Environment, Parks, and Recreation
- Health and Community Betterment
- Organizations operating within the following areas are ineligible:
- Religious or faith-based
- International affairs
- Legislation and Public policy and/or lobbying
- Individuals are ineligible to apply for grants.
What can the Grants be used for and what can’t they be used for?
- CAN be used for: Existing programs, expanding programs, launching new programs, or capital campaigns if specific to the program under consideration for a grant.
- CAN’T be used for General operating funds, the retirement of debt, individuals, fund drives, or advertising
What about members who might have a conflict of interest because they are employed by, volunteer for, or support a Grant applicant?
- Most Impact 100 members are active in our community, and thus many have “favorite” charities. However, Impact 100 is based on one member, one vote, so voting for a favorite is not considered a conflict.
- Members who serve on the Grant Committee can influence the selection of the three finalists. Thus, Grant Committee members who are, or have a family member, employed by a grant applicant or are a board member, must remove themselves from discussion and decision-making regarding that nonprofit.